Founded in 2011, Ray Education Group is an International education group with headquarter in Shanghai. We are committed to secondary education and to building a bridge between Chinese students and the world. Years of exploration has given Ray Education a rich insight into China’s international educational landscape, and a practice of global campuses in China(Shanghai, Jiangsu, Zhejiang, and Anhui), UK and Malaysia.

Job Profile:

Location:

Hanoi, Vietnam

This position is limited to Vietnamese

Job Summary:

We are looking for a proactive, detail-oriented, and bilingual General Affairs Coordinator to join our Vietnam campus. This role plays a key part in ensuring smooth day-to-day operations, coordinating cross-departmental administration, managing school HR and recruitment processes, and supporting internal and external communications.

Job Details:

Responsibilities:

Key Responsibilities:

1. General Administration

Coordinate administrative affairs across all departments to ensure efficient daily operations.

Organize and implement key school events, meetings, and ensure proper meeting minutes and follow-up.

Draft and review official documents, reports, and school policies to ensure accuracy and compliance.

Liaise with government authorities, educational bureaus, and external partners to maintain strong relationships.

Handle guest reception, feedback/complaints, and represent the school in external communications and image building.

2.Human Resources & Recruitment

Develop and implement the annual recruitment plan in line with the school’s strategic growth.

Manage recruitment channels, screen CVs, schedule interviews, and oversee the full hiring process.

Support departments with job analysis, onboarding training, and probation assessments.

Maintain and update staff personnel records; assist with onboarding, off-boarding, and internal transfers.

Participate in the optimization of HR policies to enhance recruitment efficiency and staff engagement.

3. Internal Communication & Team Building

Establish efficient internal communication mechanisms and promote cross-functional collaboration.

Address departmental coordination challenges and improve administrative workflows.

Organize team-building activities to support a positive and inclusive school culture.

4. Other Duties

Manage fixed assets, procurement of supplies, and ensure logistical support for the school.

Carry out any other tasks assigned by the school leadership.

Qualifications:

Qualifications:

Bachelor’s degree or above; major in Human Resources, Business Administration, or related fields preferred.

Familiarity with Japanese labor laws and HR practices; prior working experience in Vietnam is required.

Strong bilingual proficiency in Vietnamese and Chinese.

Experience in multinational companies or the education industry is a plus.

Excellent cross-cultural communication and coordination skills.

Highly organized, proactive, and able to manage multiple tasks efficiently.

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