GUIDELINES FOR WORK PERMITS——CHAPTER THREE: HANDLING PROCESS

IV. The Process and Caution to applying outside the territory of China for work permits for foreigners visiting China (working in China for more than 90 days, excluding 90 days)

In the case that an applicant is outside the territory of China, the employing unit shall apply for a Notice of Work Permits for Foreigners of the People's Republic of China (hereinafter referred to as Work Permit Notice) for the applicant, and the applicant shall apply to the Chinese embassy, consulate for a work (Z) visa with the Work Permit Notice to enter China and then apply for a Foreigner Work Permit (hereinafter referred to as Work Permit) afterwards. The employing unit shall click the “apply outside the territory of China for Work Permits for Foreigners visiting China - apply for Work Permit Notice (pre-entry)” button, and fill in the foreigner’s category information, basic information, application information, education background, work experience, information of accompanying dependents, annex information and other content. Filling cautions are as follows:
(i) Category Information
Please verify the supporting materials submitted by the applicant are consistent with the Category the applicant selects in the Evaluation Criteria for Foreigners Employed in China (for Trail Implementation).
(ii) Basic information
1. Passport information such as the surname, name, gender, nationality, date of birth, passport no., date of issue and date of validity of the passport shall be consistent with the scanning copy of the passport;
2. Applicants who have once been granted the Chinese nationality shall fill in the Chinese name;
3. List all the countries that have once granted you a passport: fill in your country of nationality at least;
4. Email address: the email address that can reach the applicant, different from the email address of the handler of the System of the employing unit;
5. Phone number in China: the phone number of the applicant in China, which shall be different from the "fixed-line telephone number of the company", the "mobile phone number of the person in charge of the business department", the "mobile phone number of the handler" and other phone numbers filled by the employing unit to sign up in the System.
(iii) Application information
1. In case of entrusting a relevant agency to handle the work permit, the name of the entrusted agency shall be filled in;
2. Job offer, way of employment: no obvious unreasonable information;
3. Consecutive working years in China: it can be queried in the history record of the System;
4. Offer position in China, salary (per month), commencement date and expiry date of the employment contract / certificate of appointment: it shall be consistent with the employment contract / certificate of appointment (including the Letter of Dispatch from a multinational enterprise). In the case that the salary isn’t indicated in the employment contract / certificate of appointment (including the Letter of Dispatch from a multinational enterprise), the employing unit shall submit an additional document to explain the specific salary (per month, accurate to Yuan, if the salary is paid in foreign currency, state specific salary amount as well, with the official seal of the employing unit); The salary shall not be lower than the minimum wage standard in Tianjin.
5. Starting date and ending date of the application for working in China: fill in the date of this application, which shall be within the commencement date and expiry date of the employment contract / certificate of appointment;
6. Years of working (year): in the case the applicant applies for a Work Permit as per points-based system, the working years shall be consistent with the information stated in the Work Qualification Proof;
7. Working time in China per year (Month): it shall be consistent with the employment contract / certificate of appointment (including the Letter of Dispatch from a multinational enterprise);
8. Name and located country of the dispatching enterprise: These two items shall be filled in in the case that the employment contract or certificate of appointment is substituted with the Letter of Dispatch from a multinational enterprise;
9. Name, telephone number and email address of the emergency contact person in China: If filled, the format shall abide by domestic requirements;
10. For the columns from the “Personnel in the management scope of quota system?” column to the “Hold a Chinese vocational qualification certificate (criterion for entry)?” column, please fill in based on the actual conditions of the applicant.
11. For following three items: “Have you ever been arrested or convicted for any crime, even though pardoned or retraction and other similar measures were granted?”, “Have you ever been infected with an infectious disease that has an impact on public health or suffered from a dangerous physical or mental illness?”, “Have you ever violated Chinese laws and been deported by the Chinese government?”, please tick based on the actual conditions of the applicant.
(iv) Education background
Please click "Add Education background", and fill in the applicant's highest degree at least, and then click “Save” after completing all the mandatory columns. In the case that the highest degree is "primary school" or "secondary school", the education background shall be filled in as well. In the case that the applicant is uneducated at all, fill in "None" in the mandatory column of education background, and the employing unit shall issue a statement and upload it to the "Education background" column in the annex information.
(v) Work experience
Please click “Add Work Experience”, and fill in at least one work experience of the applicant, and then click “Save” after completing all the mandatory columns. In the case that the applicant has no work experience at all, fill in "None" in the mandatory column of work experience.
(vi) Information of accompanying dependents
In the case that the foreign accompanying dependents of the applicant apply for the visa together with the applicant, fill in the information of the accompanying dependents. Please click “Add Accompanying Dependents”, and fill in all the mandatory columns. The accompanying dependents include the applicant’s spouse, children under the age of 18, parents, and parents of the spouse; in the case that no accompanying dependent of the applicant applies to enter the country with the applicant, you may leave the “Information of the Dependents” blank.
(vii) Annex
The annexes of the application materials shall conform to the requirements of the documents issued by the State Administration of Foreign Experts Affairs (refer to Annex: 1), and upload the annexes to the mandatory items in the attachment as required. For non-Chinese materials, corresponding translation copies shall be provided as issued by a translation company with relevant translation qualification and stamped with special seals for translation.
1. After filling in all the information, please click the "Print the Application Form" button to print an Application Form automatically generated by the System. Affix an official seal of the employing unit, a seal on the perforation, and the applicant's handwritten signature (consistent with the signature in the passport) to the Application Form;
2. The information page of the passport or the international travel document shall be a scanned copy of the original document, with the content being clear and valid, and the remaining period of validity shall be more than half a year;
3. In the case that the applicant applies for an Work Permit as per the point-based system with extra points awarded for his/her work experience, he/she shall submit the work qualification proof for all work experiences.
In case of following conditions, click “Add Other Annexes” and submit corresponding annex materials:
4. In the case that information for the consecutive working years in China is unavailable in the System, the employing unit shall submit materials to explain the situation (with an official seal of the employing unit)
5. In the case the information for the main work experience coincides with the time for the main education experience, the employing unit shall submit materials to explain the situation (with an official seal of the employing unit);
6. Unless the “Chinese proficiency” column is filled in with “No” while applying as per points-based system, supporting materials shall be submitted;
7. In the case the applicant selects foreign high-level talents for the Category Information, he/she shall provide corresponding supporting materials.
8. In the case the applicant enters the college at a significantly young age (less than or equal to 16 years old), the employing unit shall submit materials to explain the teaching system of the country where the applicant is educated or the special circumstances of the applicant himself/herself (with an official seal of the employing unit);
9. In the case the applicant applies for an Work Permit as per market-orientation and his/her average wage income is at least 7 times (Category A) or 4 times (Category B) higher than the average wage income of local district in the previous year, he/she shall submit a proof for average wage income. In the case the applicant fails to submit the materials certifying the wage income for the reason that the new employee’s enrollment hasn’t get processed, he/she can submit a letter of commitment for the wage income as an alternative, and commit to paying the salary according to the employment contract and paying the individual income tax pursuant to law (with an official seal of the employing unit);
10. For business handled in the mode of "online approval", the employing unit shall submit the "Online approval commitment" (with an official seal of the employing unit) and state clearly the mailing address and telephone number. A template of the commitment letter is obtainable from the handling window on request.
After filling in all the content and uploading all the annexes, click the "Finish and Submit for Review" button. The staff member at the handling window conducts preliminary review of the application submitted by the employing unit, and, within 4 working days, gives feedback. The employing unit can log in to the System to inquire the results of the preliminary review, and the System will display "Acceptance in Progress" on passing the preliminary review. If you choose the "online approval" mode, you can call the handling window at 022-23269358 or 022-23269359 to confirm relevant information and then wait for review and results. If you choose the on-site handling mode, please go to the handling window to verify the original materials and submit the photocopy, and then wait for review and results. If the application is accepted, the employing unit can log in to the System to download the Work Permit Notice (electronic version with an electronic official seal).
After the applicant enters the territory of China, the employing unit shall click the “apply outside the territory of China for Work Permits for Foreigners visiting China - apply for Work Permits for Foreigners Visiting China (post-entry)” button, select relevant Work Permit Notice, fill in the supplementary content such as the type and valid date of the Visa, upload relevant annexes, and click the “Finish and submit for review” button. The review process for the staff at the handling window is the same as that of applying for a Work Permit Notice. In the case that the application is accepted, and the "online approval" mode is selected, please wait and the staff at the handling window will mail the Work Permit by EMS with freight to be collected; in the case that the on-site handling mode is selected, please go to the handling window to verify the original materials and submit the photocopy. The work permit can be obtained on-site afterwards.

V. The Process and Caution to applying inside the territory of China for work permits for foreigners visiting China (working in China for more than 90 days, excluding 90 days)
In the case that an applicant is inside the territory of China and meets one of the following conditions, he/she can directly apply for a Work Permit.
(i) The high-level foreign talent (Category A) who has entered China holding another Visa or a valid Residence Permit;
(ii) The foreigner working in China changes his/her employing unit, but his/her position (occupation) remains unchanged, and his/her Residence Permit for Work is within the valid period;
(iii) The foreign spouse or children of a Chinese citizen or the spouse or children of a foreigner permanently residing or working in China, holding a valid Visa or a Residence Permit within the valid period;
(iv) In line with the preferential policies of the free trade zone and the pilot reform zone for all-round innovation;
(v) The employing unit is eligible to enjoy the preferential policies of the headquarters of multinational enterprises in China;
(vi) The flow of personnel within the enterprise group;
(vii) Implementing an intergovernmental agreement or treaty;
(viii) Representative of a foreign institution in China who has entered China holding a Work Visa; the applicant who has been granted the Work Permit (less than 90 days) and is employed by an employing unit inside the territory of China during his/her valid stay in China;
(ix) Others that found eligible by the approving authority.
The employing unit shall click the “apply inside the territory of China for Work Permits for Foreigners visiting China” button, and the foreigner’s category information, basic information, application information, education background, work experience, annex information and other content to be filled in and the filling cautions are the same as those of applying outside the territory of China for a Work Permit Notice. In the case that the application is accepted due to the applicant has been in the territory of China, the Work Permit shall be directly mailed by EMS with freight to be collected or obtained on-site.
In the case that an applicant has once applied for a Work Permit in the System, he/she is exempt from submitting such application materials as work qualification certificate, highest degree certificate or relevant approval documents and professional qualification certificate to apply for a Work Permit again. Within one month since the date when cancelling a Work Permit, or in the case that the applicant hasn’t left China during the cancellation period of his/her Work Permit, the applicant is exempt from submitting such application materials as Certificate of No Criminal Record and Medical Certificate (for applicants under 60 years old) to apply for a Work Permit again.

VI. The Process and Caution to applying for short-term work permits for foreigners visiting China (working in China for no more than 90 days, including 90 days)
In the case that an applicant is outside the territory of China and is visiting China for short-term work (staying in Tianjin for less than 90 days), the employing unit shall apply for a Work Permit Notice for the applicant, and the applicant shall apply to the Chinese embassy, consulate for a Work (Z) Visa. After entering China, those who will work in Tianjin for no more than 30 days can directly work in Tianjin with a Work Visa; those who will work in Tianjin for more than 30 days but no more than 90 days shall apply to the Exit and Entry Administration Department of Public Security for a Residence Permit for Work (no more than 90 days). The annexes of the application materials for a short-term Work Permit Notice shall abide by the document requirements of the State Administration of Foreign Experts Affairs (refer to Annex: 2).

VII. The Process and Caution to handling extension, change, cancellation and reapplication
(i) In the case that an applicant's Work Permit is about to expire and he/she is still working at the original company, the employing unit shall apply for an extension for the applicant in the System within 30-90 days before the expiry date of such permit. In the case that the extension hasn’t been applied for less than 30 days before the expiry of the permit, the System will not accept the application for an extension any more. The annexes of the application materials for an extension shall abide by the document requirements of the State Administration of Foreign Experts Affairs (refer to Annex: 3). When the application for an extension is approved, the employing unit can scan the QR code in the Work Permit to check the validity period of the updated Work Permit. While during the Covid-19, the System temporarily cancels the restriction that "application for an extension shall be submitted 30 days before the expiry of the permit”, and the resuming date is subject to the announcement of the System.
(ii) In the case of any change of particulars such as the basic information (name, passport number, position, and category) of the applicant, he/she shall apply to the approving authority within 10 working days from the date when the change occurs. When the application for a change is approved, the employing unit can scan the QR code in the Work Permit to check the information of the updated permit.
(iii) In the case that the employing unit and the applicant reach a common consensus on not renewing the contract after the expiry of the contract, or terminating the contract and the employment relationship before the date of expiry, the employing unit shall apply to the approving authority for cancellation within 10 working days from the date of the event. When the application for cancellation is approved, the Proof for Cancellation of the Foreigner Work Permit can either be mailed by EMS with freight to be collected or be obtained on site at the choice of the employing unit. The cancellation proof is in duplicate, and the employing unit shall hand one copy to the applicant. The Work Permit shall be automatically canceled if it’s not renewed after the expiry date, and the system will not issue a cancellation proof in that case.
(iv) The applicant shall post a statement on the Management and Service System for Foreigners Working in China from the date of loss or from the date when discovering the loss, and apply to the approving authority for reissuing a Work Permit. In the case of any damage to the permit, please bring the original permit when applying for a reissue. When the application for reissue is approved, the Work Permit can either be mailed by EMS with freight to be collected or be obtained on site at the choice of the employing unit.

Source：en.tj.gov.cn