Purchase/Procurement Executive

1. Procurement & Supplier Management

• Identify, evaluate, and negotiate with reliable pesticide technical and formulation manufacturers across China.

• Negotiate pricing, payment terms, and lead times to achieve optimal cost efficiency.

• Conduct factory visits and supplier audits to ensure compliance with company and international regulatory standards as well as maintaining the audit reports.

• Build and maintain long-term supplier relationships to ensure product consistency and reliability.

• Look at Chinese Export Statistics for identifying suppliers who have the ability to supply at a competitive price, with consistent quality, consistent lead time and shipping cost advantages.



2. Product Formulation & Technical Understanding

• Understand pesticide formulation recipes as per the required packing, active ingredient concentrations, solvent and adjuvant systems, surfactants and other additives used.

• Work closely with formulation chemists and factories to develop or modify formulations and packaging based on target market requirements to achieve economies of scale.

• Review and verify formulation sheets, COC’s, COAs, MSDS, product specifications and batch manufacturing records.

• Ensure that product formulations comply with importing country regulations and importer product specifications.



3. Cost Analysis & Commercial Control

• Prepare comprehensive cost breakdowns from raw material/technical procurement to final export stage.

• Calculate total landed cost breakdown including:

o Technical material price

o Solvent/adjuvant/surfactant and other additive costs

o Formulation, tolling and packaging cost

o Quality inspection and third-party testing

o Local transport, storage and export handling

o Freight and insurance

o Customs, CIQ, and documentation charges

• Compare supplier quotations and identify cost-saving opportunities without compromising quality.

• Provide detailed cost reports to the supervisor for final purchase approvals.



4. Quality Assurance & Inspection

• Oversee pre-shipment quality and packaging inspections of each batch.

• Coordinate with Suppliers about the packaging material arrival dates, production schedule and expecting loading dates for pre-shipment inspection planning.

• Coordinate with third-party labs for independent testing when required.

• Maintain quality documentation, inspection reports and ensure adherence to importing country regulations and importer standards。

• Follow up with the head office to collect feedback sheets and claim sheets from the target market’s importers in case of any issues detected in the goods arrived.

• Document and resolve any quality deviations, and coordinate corrective actions with manufacturers for further avoidance.



5. Documentation & Logistics

• Verify all export documentation (invoice, packing list, COC, COA, MSDS, test reports, B/L, etc.) upon requirement.

• Coordinate with freight forwarders in case of FOB shipments for freight booking, timely and compliant shipments.

• Track shipments and update the head office on loading status and deviations.



6. Product Development & Innovation

• Support development of new formulations, packaging, product types and labeling aligned by:

o Communicating with import market teams for their requirements

o Analyzing Chinese export data

o Collecting new and existing product registrations data in China

o Sharing alternative/new product recommendations from Suppliers.

o Attending industry events like conferences, exhibitions like CAC, ACE etc to stay up to date with the industry trends and new developments.

• Liaise with laboratories and factories for formulation optimization, sample approval, and quality consistency.

• Liaise with the company R&D team and external technical partners for product improvement projects.

• Send potential product samples with manuals, field application videos and methods, COC, COA from suppliers to the Import market teams for new/alternative product development.

• Collect documents from Suppliers/Manufacturers/Certified labs in China and send to the import markets for product registration purposes.



7. Reporting & Communication

• Maintain updated procurement, cost, and product records in an organized format for analysis and comparison.

• Submit regular status reports, supplier performance reviews, and cost summaries as per the company requirements.

• Maintain structured records of supplier quotations, samples, and purchase orders.

• Act as an extension of the head office in China by resolving issues and streamlining all communication with its relevant vendors and authorities.

• Communicate effectively with the head office, ensuring timely updates and clarity on all active projects